Trustee decisions

April 2018

Trustee minutes - April 2018

The Rotary Foundation Trustees met on 10–12 April 2018 in Evanston, Illinois, USA and reviewed eight committee reports and recorded 49 decisions. The following are highlights from this meeting.

Administration

The Trustees

  • selected past RI Director Steven A. Snyder to serve as one of two lead facilitators on the 2019 Regional Leaders Training Institute planning team;
  • approved revised policy directions for the regional Rotary Foundation coordinators.

Fund Development

The Trustees

  • changed the name of "Term Gifts" to "Directed Gifts";
  • agreed to offer districts a one-time opportunity to use up to 20 percent of their uncommitted DDF at the end of fiscal year 2018 for district grants before the end of 2021;
  • agreed to the establishment of the Japan Rotary Peace Centers Endowment Fund to support the Rotary Peace Centers program and encouraged the transfer of accumulated district designated funds to this newly formed fund;
  • requested that districts take advantage of alumni, Rotaract, and Interact expertise and networks by working closely with alumni associations, Rotaract clubs, and Interact clubs to identify, develop, and implement impactful projects and to build strong connections with international partners in implementing those projects;
  • agreed to alleviate international partners from global grant reporting responsibilities if they were not the party receiving or distributing the grant money.

Programs

The Trustees

  • agreed to enhance the master's degree program by 2022 to focus more broadly on peace and international development, whereby Peace Centers would offer peace fellows elective courses, certificates, or tracks for specializations that would take advantage of Rotary's Areas of Focus;
  • agreed to develop a standardized workshop series applicable to all master's degree centers to better equip Rotary peace fellows with practical aspects of a career in peace building and development;
  • agreed that upon the certification of polio eradication, The Rotary Foundation will advocate in pre-elected countries for the implementation of the polio post-certification strategy as developed by the Global Polio Eradication Initiative;
  • agreed to provide an additional US$2 million in World Fund to finance 2017–18 global grants;
  • extended Rotary's service partnership agreement with Peace Corps and Habitat for Humanity International, both for an additional three-year period;
  • added a new type of partnership called "Collaborating Organizations" such as nongovernmental organizations, government agencies, corporations, or universities with which Rotarians can work to advance their community and international service activities;
  • agreed to hold a Rotary Peace Symposium on 31 May–1 June 2019 at the Hamburg convention;
  • revised the conflict of interest policy for program participants.

Finances

The Trustees for fiscal year 2018–19

  • approved a contributions budget totaling US$314,671,000, a total program awards expenditures budget of $274,026,000, and net investment returns budget of $43,269,000;
  • approved $16,825,156 to be distributed from endowed funds, allocated as follows:
    • program awards: $13,788,060
    • program operations: $1,343,871
    • fund development: $1,015,935
    • general administration expenses: $677,290

January 2018

Trustee minutes - January 2018

The Rotary Foundation Trustees met on 12-14 January 2018 in San Diego, CA, USA and reviewed 10 committee reports and recorded 36 decisions. The following are highlights of actions taken.

Administration

The Trustees

  • elected Trustee Brenda M. Cressey as their vice chairman to serve in 2018-19;
  • approved Chairman-elect Burton's 2018-19 committee appointments;
  • approved the criteria, process, and timeline if Rotary decides to undertake a new corporate project.

Programs

The Trustees

  • agreed to establish by 2030 up to four new Rotary Peace Centers-one in Asia, the Middle East & North Africa, Sub-Saharan Africa, and Latin America;
  • to help ensure and enhance long-term relationships with Rotary alumni, agreed to the formation of a Rotary Peace Fellows Alumni Association;
  • reinstated the triennial Peace Fellow Symposium beginning at the Hamburg convention;
  • amended their policy regarding district grants to permit funding for New Generations Service Exchanges;
  • awarded the International Service Award for a Polio-Free World to the following Rotarians: Anil Agarwal, Denny Crawford, N.K. Gopinath, James Lacy, Andre Lannoy, Rajiv Madhukar Pradhan, and S.N. Srikanth;
  • awarded the PolioPlus Pioneer Award to the following Rotarians: Robert Arbuckle, S.V. Arunachalam, John Capps, Oscar Claveria de Venecia, David Fihn, Robert Goodman, Larry Huot, Ian Stanley Knight, James Lacy, Andre Lannoy, Satish Chand Markanda, Eiji Mine, Sergio Mulitsch di Palmenberg, Bob Beremako Ogbuagu, Rajendra Saboo, Manjit Singh Sawhney, and Tsune Yamada;
  • approved PolioPlus grants for technical assistance, polio eradication research, social mobilization, and operational support in Afghanistan, Bangladesh, Cameroon, Central Africa Republic, Chad, China, Democratic Republic of Congo, Ethiopia, Iraq, Niger, Pakistan, Somalia, South Sudan, Syria, and West and Central Africa.

September 2017

Trustee minutes - September 2017

The Rotary Foundation Trustees met 18-21 September in Evanston, Illinois, USA, and reviewed eight committee reports and recorded 46 decisions.

Administration

The Trustees

  • Elected Trustee Gary C.K. Huang as their chair-elect in 2018-19 and deferred election of their vice chair in 2018-19 until their January 2018 meeting
  • With the nomination of their 2017-18 vice chair, Barry Rassin, to serve as the 2017-18 presidentelect of Rotary International, elected Trustee Kenneth Schuppert Jr. to serve as their vice chair for the remainder of the Rotary year
  • Adopted four priorities for the three years beginning 1 July 2018, as follows:
    • End Polio Now: Countdown to History
    • Increase sustainability of our service efforts within the six areas of focus through the use of both district and global grants
    • Encourage the full use of District Designated Funds
    • Encourage gifts and commitments that establish personal legacies within Rotary’s Endowment
  • Approved a new regional leader evaluation method to be used to assess the performance of regional Rotary Foundation coordinators and endowment/major gifts advisers each year

Fund Development

The Trustees

  • Adjusted their 2017-18 fundraising goal from $315 million to $360 million, based on the increased Gates Foundation commitment of $100 million for polio eradication if Rotarians raise $50 million, including DDF
  • Endorsed a goal for 2018-19, to be announced at the 2018 International Assembly
  • Increased the Secretariat’s philanthropy staffing levels to help achieve the fundraising goals established for polio eradication, increasing the Foundation’s Endowment to $2.025 billion by 2025 and increasing Annual Fund contributions

Programs

The Trustees

  • Received the Strategic Planning Committee’s proposed updates to the process and criteria for establishing Rotary’s next corporate project, and requested that the committee propose recommendations on the process and criteria, including a timeline, at the Trustees’ January 2018 meeting
  • Extended the PolioPlus Partners program though 2018-19 and allocated $3.5 million from the PolioPlus Fund for PolioPlus Partners grants in 2018-19
  • Approved $49.5 million in PolioPlus grants to WHO and UNICEF for operational support, surveillance, and social mobilization activities in Afghanistan, Chad, Democratic Republic of Congo, the Eastern Mediterranean region, Guinea, Nigeria, Pakistan, Somalia, South Sudan, and Sudan
  • Agreed to consider holding a Rotary peace symposium every three years, beginning at the 2019 Rotary International Convention in Hamburg
  • Agreed that the prevention of children’s traffic injuries be a funded activity in global grants for disease prevention and treatment
  • Asked the general secretary to institute new recognition for external organizations, beginning at contributions of $100,000
  • Agreed in principle to participate in the co-financing, development, and implementation of Côte d’Ivoire’s National and Multisectoral Nutrition Plan, an early childhood nutrition intervention from 1 January 2018 through 30 June 2023; and delegated authority to its Executive Committee to finalize the commitment to participate in this partnership, based on the report from Rotarians conducting a site visit to Côte d’Ivoire
  • Selected the recipients of the Rotary Alumni Global Service Award and the Rotary Alumni Association of the Year Award, to be announced at the Toronto convention
  • Selected 24 Rotarians to receive the Distinguished Service Award for their outstanding efforts on behalf of The Rotary Foundation

Finance

The Trustees

  • Accepted the preliminary, draft 2016-17 audited financial statements and report on The Rotary Foundation’s financial results
  • Took several steps to address concerns about the accumulation of District Designated Funds in some districts

June 2017

Trustee minutes - June 2017 - 2016-17 Trustees

Trustee minutes - June 2017 - 2017-18 Trustees

The Rotary Foundation Trustees met on 15 June 2017 in Atlanta, Georgia, USA. At this meeting the Trustees reviewed reports from five committees and recorded 32 decisions. The following are highlights of actions taken.

The 2016–17 Trustees

  • along with the RI Board, adopted the following new vision statement:
    Together, we see a world where people unite and take action to create lasting change—across the globe, in our communities, and in ourselves.
  • to recognize exemplary service to PolioPlus before 1992, reinstated the PolioPlus Pioneer Award.
  • approved PolioPlus grant funds to
    • World Health Organization African Region
    • World Health Organization Eastern Mediterranean Region
    • World Health Organization Southeast Asia Region
    • World Health Organization Polio Research Committee
    • GPEI Independent Monitoring Board
    • Polio Transition Independent Monitory Board
    • UNICEF

    for surveillance support, operational support, social mobilization, and research, activities;

  • looked favorably on Rotarians in India using the PolioPlus infrastructure to promote routine immunizations for polio and other childhood diseases and agreed that the PolioPlus partners funds could be used by the India National PolioPlus Committee to administer Rotarian engagement in this effort;
  • approved two level III global grants (grants over US$100,000); one for basic education and literacy in Guatemala and one for water and sanitation in Haiti;
  • The Trustees approved the 2017–18 budget for revenues of US$353,017,000 and expenses of $326,753,000, including program awards of $275,514,000.

The 2017–18 Trustees met in the afternoon of 15 June and among various administrative matters, adopted annual goals for 2018–19. The goals, which were also adopted by the 2017–18 RI Board at its "July" meeting and are a continuation of the priorities approved for 2016–17, are:

Goals for Priority 1—SUPPORT AND STRENGTHEN CLUBS
1. Retain current members.
2. Increase current club membership.
3. Start new clubs.
4. Increase the number of female members, members under 40, and Rotaractors joining Rotary.

Goals for Priority 2—FOCUS AND INCREASE HUMANITARIAN SERVICE
5. Increase cash and district DDF contributions to End Polio Now.
6. Increase local and international, district and global grants funded with DDF.
7. Encourage Interact and Rotaract clubs to engage in service projects - including projects for the environment - with their local Rotary club and community.
8. Increase contributions to the Annual Fund and build the Endowment Fund to US$2.025 billion by 2025.

Goals for Priority 3—ENHANCE PUBLIC IMAGE AND AWARENESS
9. Publicize the role of Rotary and Rotarians in polio eradication.
10. Build awareness of Rotary, and promote the People of Action campaign.
11. Increase awareness of Rotary club projects by using Showcase, Ideas and creating a club history.

April 2017

The Rotary Foundation Trustees met on 10–12 April 2017 in Evanston, Illinois, USA and reviewed six committee reports and recorded 45 decisions. The following are highlights from this meeting.

Administration

The Trustees adopted a job description for the positions of Trustee and Trustee chair, and a standard of conduct for interaction with secretariat staff. To help ensure that Trustee committees are effective in carrying out their responsibilities, the Trustees also adopted guidelines for committee member orientation.

Fund Development

The Trustees:

  • agreed to continue the Arch Klumph Society Family Circle concept beyond the Foundation’s centennial year for existing Arch Klumph Society Members;
  • agreed to launch the Peace Major Gifts Initiative, beginning 1 July 2017, with the goal of raising $75 million.

Programs

The Trustees:

  • selected Susan C. Howe to serve as one of two lead facilitators on the 2018 Regional Leaders Training Institute planning team;
  • removed the annual limit of six grants for cooperating organizations on global grants, and further agreed that any cooperating organization receiving US$2 million or more in World Fund over a three-year period will need to be reviewed by the Joint Committee on Partnerships for consideration as a potential partner;
  • approved a partnership concept with the Institute for Economics and Peace as a two-year pilot;
  • requested the general secretary to develop a service partnership with Habitat for Humanity International to assist in the design and implementation of global grants supporting low-cost shelters;
  • established a 30 June global grant scholarship application deadline for studies that begin in August, September, or October;
  • agreed that grant sponsors, beginning 1 July 2018, must conduct appropriate community assessments for humanitarian and vocational training team global grants;
  • established a 31 August 2017 deadline for sponsors of open matching and 3-H grants to complete, report, and close their grants.

Finances

The Trustees:

  • approved a contributions budget for 2016–17 totaling US$314,600,000, a total program awards expenditures budget in 2017–18 of $275,514,000, and net investment returns budget in 2017–18 of 36,726,000;
  • approved Endowment Fund spendable earnings of US$15,505,339 for the 2017–18 budget, of which $12,642,490 is allocated to program awards, $1,222,455 is allocated to program operations, $984,236 is allocated to fund development, and $656,158 is allocated to general administrative expenses.

January 2017

Trustee minutes - January 2017

September 2016

Trustee minutes - September 2016

The Rotary Foundation Trustees met 12-13 September in Evanston, Illinois, USA, reviewing six committee reports and recording 49 decisions. Here are the highlights:

Administration

The Trustees:

  • Elected Trustee Ron D. Burton as their chair-elect in 2017-18 and Trustee Barry Rassin as their vice chair in 2017-18
  • Agreed to a Rotary Foundation-branded tie and scarf, and an areas of focus-branded tie and scarf, to be available for sale beginning 1 July 2017

Fund Development

The Trustees endorsed a comprehensive $315 million fundraising goal for 2017-18.

Programs

The Trustees:

  • Agreed to enter into a memorandum of understanding with Lufthansa to help grow its Entrepreneurship Camp model for a term ending in 2020
  • Agreed to end Rotary’s partnership with World Vision regarding the India Water, Sanitation, and Hygiene in Schools Target Challenge
  • Approved a three-year pilot beginning 1 January 2017 to allow low-cost shelters and simple schools within eligible global grant projects.
  • Approved PolioPlus grants to WHO and UNICEF for operational support, technical assistance, surveillance, and social mobilization activities in Afghanistan, Cameroon, Chad, Democratic Republic of Congo, Nigeria, Pakistan, Somalia, and South Sudan
  • Selected the Rotary Global Alumni Service to Humanity Award recipient and the Rotary Alumni Association of the Year Award, to be announced at the 2017 Rotary International Convention in Atlanta.

Finance

The Trustees accepted the 2015-16 audited financial statements and report on The Rotary Foundation’s financial results.

June 2016

Trustee minutes - June 2016

The 2015-16 Rotary Foundation Trustees met 2 June in Seoul, Korea, reviewing reports from four committees and recording 35 decisions. Here are the highlights:

Fund development

The Trustees approved the soft launch of a leadership team to mentor endowment/major gifts advisers in 2016-17.

Programs

The Trustees:

  • Approved a two-year renewal of the memorandum of understanding with the UNESCO-IHE Institute for Water Education
  • Approved PolioPlus grants, for surveillance and operational support, social mobilization, technical help, administrative activities, and research, to:
    • World Health Organization African Region
    • World Health Organization Eastern Mediterranean Region
    • World Health Organization Polio Research Committee
    • Global Polio Eradication Initiative Independent Monitoring Board
    • UNICEF Regional Office for South Asia
    • UNICEF in Laos
  • Approved three global grants of more than $100,000, one for basic education and literacy in Guatemala, and two for disease prevention and treatment in Nepal and India
  • Agreed to make an additional $3 million in World Fund money available for an expected year-end surge in 2015-16 global grant applications

Finance

The Trustees approved the 2016-17 budget with revenues of $346,919,000 and expenses of $279,742,000, including program awards of $230,052,000.

The 2016-17 Trustees also met 2 June and adopted goals for 2017-18. In May, the Rotary International Board also adopted these goals, which extend the priorities approved for 2016-17:

  • Support and strengthen clubs
  • Focus and increase humanitarian service
  • Enhance public image and awareness
  • Improve financial sustainability and operation effectiveness

April 2016

Trustee minutes - April 2016

The Rotary Foundation Trustees met 4-6 April in Evanston, Illinois, USA. They reviewed six committee reports and recorded 51 decisions. Here are the highlights of the decisions.

Fund development

The Trustees:

  • Set a goal that the Foundation’s endowment will comprise at least $1 billion in net assets and $1.025 billion in commitments by 2025
  • Approved a new $25,000 named endowed fund that supports the World Fund SHARE, Rotary Peace Centers, or a global grant in one of Rotary’s areas of focus
  • Consolidated the Every Rotarian, Every Year club banner and the 100 percent Sustaining Member Club banner (effective in Rotary year 2016-17) into one; it will be awarded to clubs in which every active, dues-paying member contributes at least $25 to the Annual Fund, with an average donation of at least $100
  • Agreed to implement a centennial year pilot recognition concept called the “Arch Klumph Society Centennial Family Circle,” which would provide for lineal family members to be named recipients by Arch Klumph Society donors through new cash contributions of at least $250,000 to the Foundation
  • Approved new Endowment Fund centennial recognition opportunities, which would include a named plaque at One Rotary Center and temporary naming opportunities to certain rooms at the Secretariat, depending on the contribution level

Programs

The Trustees:

  • Approved the development of a new grant model that would fund scalable projects in the areas of focus with support from potential partners and asked the general secretary to work with the Strategic Planning and Programs committees to develop the concept
  • Selected Past RI Director Mary Beth Growney Selene to serve as one of two lead facilitators on the 2017 regional leaders training institute planning team (the Board selected Venky Venkatesh as the other)
  • Removed the limitation on expenditures for global grant scholars studying in the United States and agreed that the Foundation will fulfill U.S. Internal Revenue Service requirements for these grants
  • Agreed to a memorandum of understanding with Opportunity International Canada for global grants to implement the Honduras Economic and Development Program

Finances

The Trustees:

  • Approved a contributions budget for 2016-17 totaling $311,300,000, a total program awards expenditures budget of $230,052,000, and net investment returns budget of $35,446,000
  • Approved an RI investment office that would assume authority over the investment programs at RI and the Foundation
    • Requested that the Investment Committee advise the general secretary on the selection, recruitment, and training of a chief investment officer
    • Requested that the committee develop policies to ensure that this office operates without influence by individual investment requests

January 2016

Trustee minutes - January 2016

The Rotary Foundation Trustees met on 12-14 January 2016 in Evanston, Illinois, USA, and reviewed four committee reports and recorded 40 decisions. Here are highlights of its decisions:

Administration

The Trustees approved Chair-elect Kalyan Banerjee's proposed 2016–17 committees and committee appointments. Trustee representatives to the new Strategic Planning Committee were also appointed.

Programs

The Trustees approved:

  • A new Project Enhancement Process model and operational plan with the following objectives:
    1. To increase the quality and likelihood for sustainability of global grant projects
    2. To support Rotarians mobilizing local and regional resources to improve global grant impact and sustainability.
  • Two global grants, each in excess of US$100,000:
    1. For disease prevention and treatment projects in the Lalitpur area in Nepal
    2. For maternal and child health projects in six hospitals in Nigeria
  • Awarding the International Service Award for a Polio-Free World to ten Rotarians
  • PolioPlus grants for Afghanistan, Cameroon, Chad, Ethiopia, Iraq, Kenya, Niger, Nigeria, Pakistan, and Somalia

The Trustees appointed a Rotary Peace Centers Future Planning Committee that will:

  • evaluate the impact of the Rotary Peace Centers (RPC) program,
  • identify and assess the innovative features of other peace scholarship programs,
  • propose options for change to the RPC program to ensure that it continues to meet Rotary's objectives, and
  • develop criteria for, and evaluate the impact of, additional Rotary Peace Centers.

The Trustees agreed to cooperate with the RI Board in sponsoring a Presidential Peace Conference as a preconvention event for the 2017 Rotary Convention in Atlanta, Georgia.

Finance

The Trustees agreed to designate royalties from the Affinity Credit Card program to the PolioPlus fund.

October 2015

Trustee minutes - October 2015

June 2015

Trustee minutes - June 2015

The Rotary Foundation Trustees met on 10 June 2015 in São Paulo, Brazil. At this meeting, they reviewed reports from three committees and recorded 32 decisions. The following are highlights of the actions they took:

Fund Development

  • The Trustees endorsed a 2015-16 worldwide Annual Fund goal of $130 million.

Programs

  • The Trustees approved PolioPlus grants for surveillance support, operational support, social mobilization, technical assistance, research, and administrative activities. The funds will go to:
    • World Health Organization African Region
    • World Health Organization Mediterranean Region
    • World Health Organization Polio Research Committee
    • Global Polio Eradication Initiative Independent Monitoring Board
    • UNICEF

Finance

  • The Trustees approved the 2015-16 budget, with revenues of $316,278,000 and expenses of $279,057,000, including program awards of $228,211,000.