Trustee decisions

April and May 2020

Trustees meeting minutes - April and May 2020


April 2020

Trustees meeting minutes - April 2020 special session


January 2020

Trustees meeting minutes - January 2020

The Rotary Foundation Trustees met on 18–19 January 2020 in San Diego, California, USA, and reviewed five committee reports and recorded 27 decisions.

Administration

The Trustees

  • approved Trustee Chair-elect K.R. Ravindran's 2020–21 proposed committee structure and appointments;
  • authorized Chair-elect Ravindran to appoint an adviser from Japan to attend their 2020–21 meetings;
  • in response to new tax laws in Korea, requested the general secretary to explore the establishment of an associate foundation in that country and authorized their executive committee to act on the Trustees' behalf to approve establishment of a Korean associate foundation;
  • to clarify their October 2019 decision regarding environment issues, amended decision 42 to read: The Trustees agree to add Environmental Issues as a new Area of Focus or add Environmental Issues to an existing Area of Focus.

Programs and Awards

The Trustees

  • extended the PolioPlus Partners program through the 2022 fiscal year and agreed to allocate up to US$2.5 million from the PolioPlus Fund for PolioPlus partners grants;
  • approved US$46.6 million in PolioPlus grants in Afghanistan, Angola, Ethiopia, Mali, Nigeria, Pakistan, Papua New Guinea, Philippines, Somalia, South Sudan, and Syria for technical assistance, social mobilization support, operational support, surveillance support, and research activities;
  • selected the 2019–20 recipients for the Rotary Alumni Global Service Award and the Rotary Alumni Association of the Year Award, to be awarded at the Honolulu convention;
  • approved nine nominations for the PolioPlus Pioneer Award and nine nominations for the International Service Award for a Polio-Free World;
  • agreed to sunset the PolioPlus Pioneer award, affective 30 June 2020.

October 2019

Trustees meeting minutes - October 2019

The Rotary Foundation Trustees met on 28–30 October 2019 at the Rotary International Headquarters in Evanston, Illinois, USA and reviewed 8 committee reports and recorded 38 decisions.

Administration

The Trustees

  • elected Trustee John Germ as their chair-elect in 2020–21 and Trustee Michael F. Webb as their vice chair in 2020–21.

Fund Development

The Trustees

  • endorsed a fundraising goal for 2020–21 to be announced at the 2020 International Assembly;
  • renamed the Arch Klumph Society Family Circle to the Arch Klumph Society Circle of Honor and expanded the recognition's eligibility.

Programs

The Trustees

  • agreed to consider adding Environmental issues as a new Area of Focus or adding environmental issues to an existing area of focus, and established a task force to study the matter, for report at the April 2020 Trustees meeting;
  • approved a pilot partnership concept with the Global Partnership for Education, a global fund that aims to strengthen education systems in developing countries;
  • agreed to a resource partnership with the Eleanor Crook Foundation that will involve a nutrition initiative with the Power of Nutrition in a sub Saharan Africa country;
  • agreed to add Gavi The Vaccine Alliance as a partner to the Global Polio Eradication Initiative;
  • awarded US$50 million in PolioPlus grants to the World Health Organization and UNICEF including $39.7 million to the combined World Health Organization (WHO) African Region office and UNICEF, the combined WHO Eastern Mediterranean Region office and UNICEF, and $10.3 million to WHO for the replenishment of the mOPV2 vaccine stockpile;
  • received the list of finalists awarded the 2020–21 Rotary Peace Fellowships.

Finance

The Trustees

  • accepted the audited 2018–19 financial statements and report on The Rotary Foundation's financial results;
  • agreed to pursue the creation of a Public Benevolent Institution in Australia.

August 2019

Trustees meeting minutes - August 2019

June 2019

Trustees meeting minutes - June 2019 (2018-19 Trustees)

Trustees meeting minutes - June 2019 (2019-20 Trustees)

The Rotary Foundation Trustees met on 6 June 2019 in Hamburg, Germany. At this meeting the Trustees reviewed reports from four committees and recorded 23 decisions. At the morning session sat the 2018–19 Trustees with Chair Cressey. At the afternoon session sat the 2019–20 Trustees with Chair Huang. The following are highlights of actions taken.

The Trustees:

  • approved Makerere University, Kampala, Uganda as the host site for the next Rotary Peace Center;
  • approved PolioPlus grant funds to
    • World Health Organization African Region
    • World Health Organization Eastern Mediterranean Region
    • World Health Organization Polio Research Committee

    for surveillance support, operational support, social mobilization, research, activities, and mOPV2 vaccine replenishment;

  • approved four level III global grants (grants over US$100,000); one for basic education and literacy and one for water and sanitation, both in Guatemala; one for disease prevention and treatment in Uganda; and one for economic and community development in Puerto Rico;
  • extended Rotary’s pilot service partnership agreements with Ashoka and Mediators Beyond Borders International through 30 June 2022;
  • approved the 2019–20 budget for revenues of US$385,502,000 and expenses of $362,312,000, including program awards of $304,310,000.

April 2019

Trustees meeting minutes - April 2019

The Rotary Foundation Trustees met on 22–24 April 2019 in Evanston, IL, USA. At this meeting, the Trustees reviewed eight committee reports and recorded 42 decisions.

Administration

The Trustees

  • elected a new chair, Brenda M. Cressey and vice chair Michael F. Webb, effective immediately, to serve out the remainder of the 2018–19 Rotary year;
  • approved a five-year roadmap through 2024 as a guide for implementing the new strategic plan with specific activities and target completion dates for each of the four strategic priorities;
  • extended the strategic partnership with the Institute for Economics and Peace through 2022 and the project partnership with ShelterBox through 2022;
  • agreed that any new Trustee-approved activities and programs must also include success criteria and be subject to review by the Trustees within three years of approval.

Fund Development

The Trustees

  • received US$2.09 million in realized estate gifts from two estates.

Programs and Awards

The Trustees

  • awarded four Level III grants (grants requesting between US$100,001 to $200,000 from the World Fund) totaling $538,048;
  • after the first comprehensive review since the Future Vision rollout, the Trustees agreed to retain all six areas of focus with some revisions to each area's policy statement and a few name changes. The areas of focus for The Rotary Foundation are:
    • Disease prevention and treatment
    • Maternal and child health
    • Water, sanitation, and hygiene*
    • Peacebuilding and conflict prevention*
    • Community economic development*
    • Basic education and literacy

* name change

Finance

The Trustees

  • approved a contributions budget totaling US$339,685,000, and net investment returns budget of $43,553,000;
  • approve the 2019–20 total program awards expenditures budget of $304,310,000 from the following funding sources:
    • Annual fund: $137,911,000
    • Temporary restricted contributions and endowment spendable earnings: $2,898,000
    • Donor Advised funds (subject to approval by the RI Board): $10,000,000
    • PolioPlus Fund $153,500,000

January 2019

Trustees meeting minutes - January 2019

The Rotary Foundation Trustees met on 9–11 January 2019 at the Rotary International Headquarters in Evanston, Illinois, USA and reviewed four committee reports and recorded 29 decisions.

Administration

The Trustees

  • approved Chairman-elect Huang’s 2019–20 proposed committee appointments
  • endorsed the Board’s proposal to convert RI into a Section 501(c)(3) organization under the United States tax code and further endorsed the proposed position statement for the 2019 Council on Legislation regarding this tax status change.

Fund Development

The Trustees

  • reaffirmed that only outright personal contributions to The Rotary Foundation qualify for Major Donor and Arch Klumph Society recognition
  • confirmed that contributions from a family-controlled business or a family foundation may be considered outright personal contributions for Major Donor and Arch Klumph Society recognition purposes and that these policies apply to recognition for all corporate and foundation contributions, including corporate social responsibility contributions.

Programs and Awards

The Trustees

  • agreed to increase the size of the Foundation's largest global grants by doubling the maximum amount of World Fund available for Level 3 global grants from US$200,000 to $400,000
  • raised the threshold at which a global grant application must receive Trustee review from US$100,000 to $200,000
  • increased the World Fund match from US$0.50 to $1.00 for every $1.00 of DDF contributed to the PolioPlus programs, and further increased the maximum annual contribution from $5 million to $10 million
  • extended the PolioPlus Partners program through the 2020 fiscal year
  • approved 16 nominations for the PolioPlus Pioneer Award and four nominations for the International Service Award for a Polio-Free World
  • approved US$49 million in PolioPlus grants in Afghanistan, Chad, the Democratic Republic of Congo, Iraq, Kenya, Nigeria, Pakistan, Somalia, South Sudan, Syria, and Yemen for technical assistance, social mobilization support, operational support, surveillance support, and research activities
  • established a “Rotary Disaster Response Fund” as a single support fund to receive contributions through the Foundation’s normal contribution mechanisms, and further agreed to the creation of a new grant type—Rotary Disaster Response Grant—for the distribution of grants of up to US$25,000, provided that funds are available in the Rotary Disaster Response Fund
  • selected the recipient for the Rotary Alumni Global Service Award and the association for the Rotary Alumni Association of the Year Award, to be awarded at the Hamburg convention
  • awarded three Level 3 Global grants, totaling US$427,635 in the disease prevention and treatment, and maternal and child health areas of focus.

October 2018

Trustee minutes - October 2018

The Rotary Foundation Trustees met on 29–31 October 2018 at the Rotary International Headquarters in Evanston, Illinois, USA and reviewed 9 committee reports and recorded 32 decisions.

Administration

The Trustees

  • elected Trustee K. R. Ravindran as their chair-elect in 2019–20 and Trustee Kenneth M. Schuppert Jr. as their vice chair in 2019–20;
  • elected Trustee Mary Beth Growney Selene as a non-voting member of the 2019 Council on Legislation and Kenneth M. Schuppert Jr. as a non-voting member of the 2018 Council on Resolutions;
  • adopted the following initiatives for the first year of the new Rotary strategic plan:
    • Rotaract—the Secretariat will research Rotaract as a channel into the Rotary experience and investigate what Rotary products and services Rotaractors are most interested in.
    • Area of Focus Modifications—for the first time since the 2010 Future Vision rollout, the Foundation will evaluate whether changes to the Areas of Focus are needed.
    • Governance—the Board will investigate streamlining governance throughout Rotary.
    • Business Process Review—the Secretariat will undertake a system-wide review of all major business processes within Rotary to ensure efficient allocation of resources and their alignment with the new strategic plan.
    • Global Membership—the Secretariat will thoroughly investigate all components of a new avenue into Rotary membership with the global membership model for possible adoption as a pilot program.
    • Programs of Scale—the Rotary Foundation Trustees will investigate the further development of a new grant model that features large-scale projects.

Fund Development

The Trustees

  • endorsed a fundraising goal for 2019–20 to be announced at the 2019 International Assembly;
  • established a Rotary Foundation Legacy Society, effective 1 July 2019, for individuals or couples who have made commitments to Rotary's Endowment in the cumulative amount of US$1 million.

Programs

The Trustees

  • awarded four Level III Global Grants (those grants over US$100,000);
  • extended its service partnership agreement with Ashoka and the International Agency for the Prevention of Blindness through the end of June 2019;
  • approved a new "programs of scale" grant model to fund large-scale, high-impact projects;
  • received the list of finalists awarded the 2019–20 Rotary Peace Fellowships.

Finance

The Trustees accepted the audited 2017–18 financial statements and report on The Rotary Foundation's financial results.


August 2018

Trustee minutes - August 2018

The 2018-19 Rotary Foundation Trustees held their first meeting of the year on 13-15 August 2018 in Evanston, IL, USA. At this meeting the Trustees reviewed reports from three committees and recorded 28 decisions. The following are highlights of actions taken.

The Trustees

  • adopted the 2019–20 annual goals for Rotary International and The Rotary Foundation as follows:

    GOALS FOR PRIORITY 1 – UNITE PEOPLE
    1. Strengthen the process for activating leadership in clubs and districts.
    2. Increase club membership by attracting new and retaining existing members.
    3. Start new clubs.
    4. Increase the number of female members, members under 40, and Rotaractors joining Rotary.
    5. Enhance the engagement and collaboration among Interact, Rotaract and Rotary club members and other Rotary participants.

    GOALS FOR PRIORITY 2 – TAKE ACTION
    6. Publicize the role of Rotary and Rotarians in polio eradication.
    7. Increase local and international projects by fully utilizing District Designated Funds to fund district grants, global grants, PolioPlus and the Rotary Peace Centers.
    8. Increase contributions to the Annual Fund and PolioPlus while building the Endowment Fund to $2.025 billion by 2025.
    9. Build awareness of Rotary, and promote the People of Action campaign.

    GOALS FOR PRIORITY 3 – INTERNAL/OPERATIONAL MATTERS
    10. Analyze the effectiveness of our current volunteer leadership levels.
    11. Focus and potentially narrow our program efforts.

  • approved the acceptance of cash flow plans for Corporate Social Responsibility (CSR) India contributions of US$100,000 or more, provided that installment payments are at least $32,000 or more and that each project is fully funded before commencement;
  • adopted revised Terms of Reference for the Polio Eradication Advocacy Task Force for the United States and National Advocacy Advisers, to reflect current roles and responsibilities;
  • approved up to US$46 million in PolioPlus grant funds to
    - World Health Organization African Region
    - World Health Organization Eastern Mediterranean Region
    - World Health Organization Southeast Asia Regional Office
    - World Health Organization Core Grant Extension Request
    for social mobilization, technical assistance, operational support and surveillance support;
  • agreed to provide funding for the period 1 January 2019 through 31 December 2020 for a team of polio eradication technical experts, to include four positions at the global level and two positions in
  • two of the World Health Organization's six regions and allocated US$4.6 million from the PolioPlus Fund for this purpose;
  • agreed to the establishment of a National PolioPlus Committee in Myanmar and appointed Dr. Sandii Lwin as 2018–19 National PolioPlus Committee Chair;
  • expressed their appreciation to the 170 districts that have allocated 20 percent of their DDF annually towards Polio eradication efforts and agreed to extend the program of providing recognition to those districts that have contributed 20 percent of their DDF for Polio eradication efforts from 2013–14 through the certification of polio eradication on a plaque to be hung at Rotary World Headquarters, and further agreed to allow districts to contribute additional DDF toward Polio eradication efforts that will bring their contribution to a cumulative 20 percent from 2013–14 through 2019–20;
  • approved the transfer of Districts 5790, 5810, 5840, 5870, 5890, 5910, and 5930 from regional leader region 33 to region 36 (Canada & USA: IA, IL, KS, MI, MN, ND, NE, OK, SD, WI), effective 1 July 2020;
  • amended their policy regarding regional leaders to better ensure cooperation and effective outcomes from all regional leader teams.

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