International Assembly

19-25 January 2020
Manchester Grand Hyatt San Diego
San Diego, California, USA

Event registration

Online registration is now open for district governors-elect, their partners, selected Rotaractors and observers.

District governors-elect, partners, and Rotaractors

Register by 14 October.

Partners must be in Rotary's database before they register. Contact data@rotary.org to update your records.

Download the Participant Booklet for information on registration, travel booking instructions, hotel, expenses, program, festival night, and more.

Family members of governors-elect

District governors-elect can register their children to attend general sessions and banquets, at the family's expense. Children under 18 must be accompanied at all times by an adult caretaker who is not attending as an official program participant. Participants of the partner program may not be considered caretakers of minor children during the assembly.

Contact ri.registration@rotary.org to register children.

Rotaractors

Approved official participants will receive an email with a registration link by 9 August. For more information, please contact ri.registration@rotary.org.

Observers

You must be a current or past district governor to attend the assembly as an observer. Register online by 18 January 2020 or on-site beginning 19 January.

To register by fax or mail, please write to ri.registration@rotary.org to request a registration form.

Program

Rotary's annual training meeting gives incoming district governors the chance to share ideas for strengthening clubs and improving communities with Rotary leaders from around the world.

Keynote speakers and informative presentations will inspire you and prepare you to lead your district successfully. Breakout sessions, roundtable discussions, and workshops will introduce you to new ways of creating positive change.

Governor-elect partner program

Your partner plays an important role during your year as district governor. To prepare them for what lies ahead, we've planned special activities, including:

  • Inspiring and informative presentations and discussions
  • Cultural exchanges
  • Networking opportunities

Festival Night is happening! For more information, please see the Participant Booklet. To register your act, download and submit the Festival Night Form by 14 October.

Rotaractor program

We're pleased to welcome a select group of Rotaractors to this year's International Assembly. In addition to participating in sessions with governors-elect, they'll also have the chance to talk about new ways to collaborate with Rotary members and strategies for leading their fellow Rotaractors.

Housing

Rotary arranges for all funded attendees' accommodations at the Manchester Grand Hyatt San Diego. Please do not book your own room.

Rotary International Travel Service (RITS) will confirm your approved length of stay, which will be secured by the housing department. Contact information for Travel Service is included below.

If you would like to extend your stay before or after the Rotary approved dates, please, use the hotel booking site to secure the additional nights at personal cost.

Travel & expenses

Travel

Book your travel through Rotary International Travel Service (RITS) beginning Monday, 9 September 2019.

Submit the Rotary Travel Services request form to the designated RITS agency assigned to your region. Deadline for submission is 4 November 2019. All travel arrangements to International Assembly must be handled by the Rotary Travel Services designated travel agency.

Contact RITS at RITS@rotary.org with any questions or concerns about travel to and from the International Assembly. The RITS office is open Monday through Friday, 08:30-17:00 CST (UTC-6).

Expenses

Rotary reimburses official participants for all reasonable and necessary expenses related to the International Assembly. Reimbursements are not made at the assembly. To be reimbursed, submit your expense statement, along with receipts for any payments of $75 or more. Find information about reimbursable expenses in the Participant book.

Rotary has a new process for gathering your payee information. This new process is intended to help safeguard your personal bank account information. Please contact Vendors@rotary.org to request a payee form be sent to you.

Host hospitality

Rotary members in the San Diego area invite district governors-elect and their partners to an evening of food, fun, and relaxation on Wednesday, 22 January. Register online and pay a nonrefundable registration fee of $25 per person by 1 December 2019 to enjoy this special host hospitality event. RI will not reimburse the costs, including meals and other expenses, of this optional event.

Resources & reference

Available for download on 19 January 2020:

  • District Governor-elect Workbook (interactive PDF)
  • District Governor-elect Partner Workbook (interactive PDF)
  • Rotaractor Workbook (interactive PDF)

Learn more about the district governor role

Rotary support